organisers in South Wales
you haven't already registered with us but would like to
receive our booking forms please complete and return our Request for 2018
Event Booking Forms available here in
Word or as a PDF
document and return to
For those exhibitors who are new to Craft*folK
- we are a very small, independent company and have been organising
art and craft events for in excess of 20 years. There are only a few
of us working full time, but we do need a fair number of part time staff
when building and dismantling our stalls. Unlike some event organisers
we know a lot of our exhibitors personally, more like a big family, and that
is how we like to operate as we feel that the personal touch is important
and hopefully sets us apart. We don't stick to conventional office
hours so don't be surprised if we reply to your email late at night!
Our mantra is we work when you are.
We publish our dates in early January and do
not have cut-off dates for any of our events. Instead, we like to
assess applications for each event in order to ensure that we have the best
possible mix of arts and crafts from both existing and new exhibitors in
order to keep our events as fresh and interesting as possible year on year.
However, it may be that by the time you decide to apply for an event it is already
full which is why we would recommend that applications are submitted as
early as possible.
With regard to the Cardiff Christmas Market
- if your application is successful then a deposit of £100 will be
payable immediately on confirmation of participation. We will also ask
for a £100 Bond, preferably in the form of a post-dated cheque. It
will be held for safekeeping in our office and then destroyed after the
market has finished, if all the terms and conditions of participation are
followed, *including the quality of
stall display and lighting, there is no damage to our stalls, no discarded
rubbish and both set up0 and pack down instructions are adhered to in full.
2018 Terms &
Conditions will be sent to you with your first booking form/s for
your information and retention, together with the following forms:
Agreement to Abide by our Terms &
These forms are all in word format for completion and return, prior to participation in your first Craft*folK event. Their completion is compulsory and by returning them to us from your email address you warrant that you have agreed to the terms as set out on the Booking Form/s and the Agreement to Abide by our Terms and Conditions and Fire Risk Assessment documentation. PDF copies of all forms are available on request.
We will confirm, by email, the initial receipt of your Booking Form/s. If you have not heard from us, say two weeks after submitting your Booking Forms, please get in touch with us as we may not have received them.
You will be advised by email if your application has been successful or not. Please be patient as the decision on your participation may not be immediate and will be at our discretion, as we are committed to ensure that each event offers the best possible variety of arts and crafts from both existing and new exhibitors.
Once accepted, please ensure that you keep a copy of all the Booking Forms you have submitted as your record of the payments made to us. It is your responsibility to forward any outstanding balances by the required date/s listed on the Booking Forms. Failure to adhere to this will mean that your booking may be cancelled.
With Craft*folK you can:
Sell directly to the customer and benefit from promoting your business further. In order to help advertise your business and to bring an added dimension to the events we actively encourage art, craft and food demonstrations and if the venue and space allow, free demonstration stalls (to be used alongside an already booked stall) may also be available at our discretion.
Request attending for less than the full duration of the dates shown on the Booking Forms. It is normal procedure to attend for the full duration, for example, the full three days, the full week, etc, but we may be able to link you up with another potential participant who also requires reduced participation.
New exhibitors with Craft*folK can:
Test the market with our offer of low cost
Taster Stalls, available at our Spring, Summer and
Christmas events in Cardiff City Centre. These events are also
split into shorter trading periods but participation would be reliant on the
remaining period/s also being booked by other exhibitors, to ensure full
occupancy. At our discretion, we may also consider applications if you
wish to share a stall with a fellow maker. It is not as
daunting as you may imagine! Please contact us for a leaflet with
information on costs and trading periods providing full details of your craft, to ensure you fulfil our participation
criteria, together with images or a link where they
can be viewed on line.
There is also a PowerPoint Presentation available on request with advice on
stall layout, lighting, signage etc.
Art, Craft, Food and Beverages
Site visits to workshops/premises may be arranged to verify originality of goods. If you have any queries regarding the safety of your goods Trading Standards are very helpful. Please note that they may also inspect your goods at events.
Trade/co-operative stalls may be invited to participate only at the Cardiff Christmas Market and must respect the ethos of this event with presentation of paramount importance as it is not an everyday street market. They are also located in just one area as it is unfair to place them alongside an artist or crafts person whose work is original and unique. Trade stalls usually only represent approximately 5% of the overall number of stalls at this event.
All crafts people must also certify that they are carrying adequate Public Liability Insurance of at least £5,000,000 in connection with their attendance and with the sale and usage of their goods and by application do so warrant. If you do not have this type of insurance please contact us or go to our Affiliated Sites page for further details.
We look forward to your participation in 2018 and please don’t hesitate to contact us for a chat if you need any advice or have any additional queries.
Safon heb ei ail - The standard in events
note: all the above details are correct at the time of publication. Events
may be subject to change, please check here before travelling.