Craft Fair organisers in South Wales
Digwyddiadau o safon  -  The standard in events
Where a real passion for tradition sometimes comes with a modern twist!  

 

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Taking Part in 2019

Our 2019 Request for Booking Forms has now been sent to all the exhibitors listed on our database by email. If you aren't registered with us or haven't received our email you can download it here either in Word or as a PDF, returning it to jane@craftfolk.com Simply tick the events you would like to find out more information about and they will be sent to you as soon as we receive your completed form.  As a new exhibitor please read our participation criteria found at the bottom of this page as our events are only open to exhibitors who make their own work.

 

 

For those exhibitors who are new to Craft*folK  -  we are a very small, independent company and have been organising art and craft events for in excess of 20 years.  There are only a few of us working full time, but we do need a fair number of part time staff when building and dismantling our stalls and staffing our events.  Unlike some event organisers we know a lot of our exhibitors personally, more like a big family, and that is how we like to operate as we feel that the personal touch is important and hopefully sets us apart.  We don't stick to conventional office hours so don't be surprised if we reply to your email late at night!  Our mantra is we work when you are.

As we do not publish our stall rentals here, requesting our Booking Forms is not a commitment to participate from either party, but they will give you the individual event costs together with more information on the event itself.  This should then allow you to decide if you wish to apply to take part.  You will notice that at the top of some of our forms we state that the event is still subject to contract - this is because when we publish our dates not all permissions are in place, or negotiations completed, with regard to the ground rent payable or the space allocated to us. 

 

Booking Information

 

We do not have cut-off dates for any of our events as we like to assess applications for each event in order to ensure that we have the best possible mix of arts and crafts from both existing and new exhibitors in order to keep our events as fresh and interesting as possible year on year. However, it may be that by the time you decide to apply for an event it is already full which is why we would recommend that applications are submitted for our consideration as early as possible.

On receipt of the 2019 Request for Booking Forms, all requested forms will be emailed to you in Word format so that they can be completed and returned to us by email, as booking deposits are not required.

 

With regard to the Cardiff Christmas Market  -  if your application is successful then a deposit of £100 will be payable immediately on confirmation of participation.  We will also ask for a £100 Bond, preferably in the form of a post-dated cheque.  It will be held for safekeeping in our office and then destroyed after the market has finished, if all the terms and conditions of participation are followed, *including the quality of stall display and lighting, there is no damage to our stalls, no discarded rubbish and both set up and pack down instructions are adhered to in full.

*We offer advice on these aspects both before and during an event and so it is particularly disappointing, and frustrating, when this advice is not always heeded.  Not only does it impact on the overall appearance of the event, it reflects on us as the organiser, and the exhibitors who ensure their stalls look as professional as possible.  Exhibitors whose display and/or lighting are not up to standard will be given 24hrs to rectify or the will forfeit their bond.
 

Our 2019 Terms & Conditions will be sent to you with your first booking form/s for your information and retention, together with the following forms: 
 

Agreement to Abide by our Terms & Conditions
Fire Risk Assessment
Criteria Form
2019 General Data Protection Regulation Form

 

These forms are all in word format for completion and return, prior to participation in your first Craft*folK event.  Their completion is compulsory and by returning them to us from your email address you do so warrant that you have agreed to the terms as set out on the Booking Form/s, the Agreement to Abide by our Terms and Conditions, Fire Risk Assessment and Criteria documentation.  PDF copies of all forms are available on request.

 

We will confirm, by email, the initial receipt of your Booking Form/s. If you have not heard from us, say two weeks after submitting your Booking Forms, please get in touch with us as we may not have received them. 

 

We will then advise you by email if your application has been successful or not.  Please be patient as the decision on your participation may not be immediate and will be at our discretion, as we are committed to ensure that each event offers the best possible variety of arts and crafts from both existing and new exhibitors. 

 

Once accepted, please ensure that you keep a copy of all the Booking Forms you have submitted in order to record of the payments made to us as we do not provide receipts. It is your responsibility to forward any outstanding balances by the required date/s listed on the Booking Forms.  Failure to adhere to this will mean that your booking may be cancelled.

 

 

With Craft*folK you can:

 

Sell directly to the customer and benefit from promoting your business further.  In order to help advertise your business and to bring an added dimension to the events we actively encourage art, craft and food demonstrations and if the venue and space allow, free demonstration stalls (to be used alongside an already booked stall) may also be available at our discretion.

Request attending for less than the full duration of the dates shown on the Booking Forms. It is normal procedure to attend for the full duration, for example, the full three days, the full week, etc, but we may be able to link you up with another potential participant who also requires reduced participation.

New exhibitors with Craft*folK can:

Test the market with our offer of low cost Taster Stalls, available at our Spring, Summer and Christmas events in Cardiff City Centre.  These events are also split into shorter trading periods but participation would be reliant on the remaining period/s also being booked by other exhibitors, to ensure full occupancy.  At our discretion, we may also consider applications if you wish to share a stall with a fellow maker.  It is not as daunting as you may imagine!  Please contact us for a leaflet with information on costs and trading periods providing full details of your craft, to ensure you fulfil our participation criteria, together with images or a link where they can be viewed on line.  There is also a PowerPoint Presentation available on request with advice on stall layout, lighting, signage etc.

Participation Criteria

Art, Craft, Food and Beverages 

Craft*folK Criteria

All products must be created/made by the exhibitor/s and/or family member/s with a strong measure of artistic integrity and individuality in their work 

If specifically designed by the exhibitor then there must be an appreciative amount of collaboration between designer and fabricator in order to justify participation

If the exhibitor has altered, adapted or assembled the products then there must be a very high ‘added value’ content to the finished article

Priority will always be given to those exhibitors who make their own products as we are committed to ensuring the perpetuation of  ‘handmade’ work

To maintain the quality of products you may be asked to clarify this criteria 

Our decision with regards to acceptance is final

Site visits to workshops/premises may be arranged to verify originality of goods.  If you have any queries regarding the safety of your goods Trading Standards are very helpful.  Please note that they may also inspect your goods at events.

Insurance

All crafts people must also certify that they are carrying adequate Public Liability Insurance of at least £5,000,000 in connection with their attendance and with the sale and usage of their goods and by application do so warrant.  If you do not have this type of insurance please contact us or go to our Affiliated Sites page for further details.

We look forward to your participation in 2019 and please don’t hesitate to contact us for a chat if you need any advice or have any additional queries.

 

  

 

Safon heb ei ail  -  The standard in events

Please note: all the above details are correct at the time of publication. Events may be subject to change, please check here before travelling.
Photographers may be present at events. Anyone attending may be photographed and used in future publicity material.

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